What Are Two Archival Principles?

What are the types of archival materials?

Archival collections can be divided into three basic types: individual documents, books and photographic materials.

This information sheet addresses issues associated with the preservation of documents and books..

What are archival principles?

The Society of American Archivists Glossary of Archival and Records Terminology calls original order a “fundamental principle of archives” and posits two primary purposes: preserving “relationships and evidential significance” of records and facilitating use of the records by maintaining “the record creator’s …

What do you call the history of an antique?

Provenance (from the French provenir, ‘to come from/forth’) is the chronology of the ownership, custody or location of a historical object.

What are the major sources of archival data?

Sources of archival dataPublic records from governmental agencies.Research organizations.Health and human service organizations.Schools and education departments.Academic and similar institutions.Business and industry.

What are archival collections?

According to the Society of American Archivists, archives are “the non-current records of individuals, groups, institutions, and governments that contain information of enduring value.” (SAA, 2015). … Not the current records of an institution or individual. Selected for preservation because of “enduring value”

What is the purpose of archiving?

The point of archiving is to give you a central location to store mails that you no longer need direct access to. It also ensures your inbox is kept clean and attachments and other files are kept safe.

What are the repositories?

In software development, a repository is a central file storage location. It is used by version control systems to store multiple versions of files. While a repository can be configured on a local machine for a single user, it is often stored on a server, which can be accessed by multiple users.

What is meant by archiving?

Archiving is the process by which inactive information, in any format, is securely stored for long periods of time. … Archived data can be stored in a number of different formats, on a variety of devices. When businesses archive data they tend to archive entire collections of files.

What is provenance and why is it important?

Provenance is the history of the ownership and transmission of an object. … Experts are interested in the provenance of an item for several reasons, the most important of which is that well-documented provenance helps confirm that an item is authentic.

How do you establish provenance?

There are many forms of provenance documentation. A signed statement of authenticity from the artist or an expert on the artist is ideal. An original gallery sales receipt, receipt directly from the artist, or an appraisal from an expert in the era are also good options.

How do you get provenance?

Provenance is listed in chronological order, beginning with the artist and date of execution and moving forward to the present day. The date range of ownership precedes each name followed by, if known, birth and death dates and the location(s) of owners.

What is the purpose of an archive?

An archives is a place where people can go to gather firsthand facts, data, and evidence from letters, reports, notes, memos, photographs, and other primary sources. The National Archives is the U.S. Government’s collection of documents that records important events in American history.

What are the three main types of records?

Types of recordsCorrespondence records. Correspondence records may be created inside the office or may be received from outside the office. … Accounting records. The records relating to financial transactions are known as financial records. … Legal records. … Personnel records. … Progress records. … Miscellaneous records.

What is the principle of provenance?

Notes. Provenance1 is a fundamental principle of archives, referring to the individual, family, or organization that created or received the items in a collection. The principle of provenance or the respect des fonds dictates that records of different origins (provenance) be kept separate to preserve their context.

What is the best way to archive documents?

Here are the top tips for archiving your paper documents.Purge Unnecessary Files First. Archiving your paper documents is faster and easier when you begin with a file purge. … Verify Record Retention Timeframes. … Allocate Appropriate Storage Space. … Ensure Fast & Accurate Retrieval. … Digitise Your Active Files.